For the purposes of this Privacy Policy, the words herein will have the same meaning as in the Terms of Use, except where otherwise expressly defined. In addition, the following words shall have the following meaning:

  1. "Personal Data" means data, whether true or not, about an individual who can be identified from that data or from that data and other information to which we have or are likely to have access;
  2. "Process", in relation to Personal Data, means: (i) to carry out any operation or set of operations in relation to the Personal Data, and includes recording, holding, organisation, adaptation/alteration, retrieval, combination, transmission or erasure/ destruction; and (ii) copy, use, access, display, run, store review, manage, modify, transform, translate, extract components into another work, integrate or incorporate as part of a derivative work, and (iii) to permit others to do (i) and (ii). "Processing" shall have the corresponding meaning as a verb for the same.
  3. "Disclose" means to disclose, forward, communicate, transmit, transfer, export, supply, provide, show, display, exhibit, grant access to, and enable or facilitate the receipt of personal data. "Disclosure" shall have the corresponding meaning as a noun for the same.


Consent. By using or accessing this website ( ("Website"), you agree to be bound by the terms of the Privacy Policy as well as by the Terms of Use Agreement of The Society of Physicians of Hong Kong (“Owner” or “We”). Collection of Personal Data.  Owner understands the importance of protecting your Personal Data.  Owner may collect Personal Data from you by asking specific questions or allowing you to communicate directly with us via e-mail, surveys, questionnaires, feedback forms or the provision of testimonials.

Owner may also collect information about your visits to our Website, including your Personal Data, without you submitting any such Personal Data directly to us. As you navigate through a Website, information may be collected using technological means such as cookies, tags, web beacons and other navigational data collection tools.


Navigation Data.  The Website uses cookies, tags and web beacons. Cookies are small text files that this Website sends to your computer's hard drive to identify the computer you are using. Tags are smaller than cookies and tell the Website server information such as the Internet Protocol address and the browser types related to your computer. Web beacons are usually invisible to the user but are embedded in a web page or email that tracks whether a user has viewed a web page or email. Other navigational data collection tools are used for system management, to improve the Content of the Website, and for market research purposes.

By browsing the Website, you consent to the use of Cookies, Tags and Web beacons for the purposes specified in this Privacy Policy


What Cookies We Use

There exist two macro-categories of cookies, namely “technical cookies” and “profiling cookies”.

Technical cookies are necessary for the correct functioning of a website and make navigation possible for the user; without them, the user may be unable to view the website’s pages correctly or to use some services.

Profiling cookies are designed to create profiles of the user so as to send on-line commercial ads in line with the preferences the user has expressed during navigation.


Cookies can further be classified as:

  1. “session” cookies, which are immediately deleted after the navigation browser is closed;
  2. “persistent” cookies, which are stored in the browser for a given period of time. Persistent cookies are typically used to recognize the device that connects to a particular website so as to render the authentication operations easier for the user;
  3. “site’s own” cookies, also known as “first party” cookies, generated and managed directly by the manager of the website that the user is navigating; and
  4. “third party” cookies, generated and managed by subjects other than the manager of the website that the user is navigating.


Our Website uses the following types of cookies:

  1. “first party” cookies, which can be either “session” or “persistent”. These are necessary to make the navigation of the Web site possible, and are required for purposes of internal security and system administration;
  2. “third-party” cookies, which can be either “session” or “persistent”. Again, these are necessary to enable the user to use those multimedia elements (such as images and videos) which are present on the Website;
  3. “third-party” or “persistent” cookies used by the Web site in order to send statistical information to the Google Analytics system, through which Owner may carry out statistical analyses of the accesses/visits to the Web site.  These cookies are used exclusively for statistical purposes and retain information in aggregate form. Using a pair of cookies (respectively, a persistent cookie and a session cookie, the latter of which is deleted when the user closes the browser), Google Analytics also saves the timestamp of the start of the visit and the exit from the Website. It is possible to prevent Google from using cookies to collect data, and therefore to prevent their consequent processing, by downloading and installing the browser plug-in available at the following website:
  4. “third-party” or “persistent” cookies used by the Website to include in its pages the buttons of some social networks. By selecting one of these buttons, a user may publish on his/her personal page of the relevant social network the content of the Website’s webpage they are navigating; and
  5. profiling cookies which are used by third parties to send the user commercial ads in line with the preferences the user has expressed when navigating the internet.


Since Owner does not own the source codes of some or all third-party cookies, it is not currently able to technically prevent their writing.  For this reason, it is not possible to give you the option to disable cookies directly from this page. Nevertheless, you may disable the majority of third-party cookies in use on this website by following the procedures described in this Privacy Policy (available by clicking on the links provided in the table below) - or by amending their browser’s settings. In any case, we would like to draw your attention to the fact that disabling cookies may impair the possibility of using the Website and/or prevent you from taking full advantage of the functions and services available thereon.


How to disable cookies in the browser’s settings

A guide to how to manage cookies in the most common browsers is provided below


Mozilla Firefox

Internet Explorer




Use and Process of Personal Data. Owner may use and Process your Personal Data for the following purposes:


  • To operate, improve, personalize the Site and Services provided;
  • To communicate with you regarding User Account and Site updates;
  • Provision of Services and information related to the Site
  • To send you more relevant educational content from Owner;
  • Development and research of new services;
  • Provision of notification relating to questionnaires, events and the like to users and provision of information to users via emails;
  • Coordination with third party institutions (Hong Kong Medical Association, Hong Kong Academy of Medicine, and the like);
  • For system administration and to report aggregated statistical information about browsing patterns and actions which do not identify any individual;
  • To administer the Site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.


Disclosure and Transfer of Personal Data. Owner may disclose and transfer your Personal Data, including transfer to foreign jurisdictions:

  1. to third parties:
    1. for the rendering of services or conduct of legitimate business activity related to this Web Site;
    2. to respond to your requests for customer service;
    3. to protect and enforce our rights, property or personal safety to the extent permitted or not prohibited by applicable law.
    4. to operate, improve, personalize the Site and Services provided
  2. to any competent legal and/or regulatory authority and law enforcement agencies:
    1. in compliance with legal process, order of court and applicable law; and/or
    2. to enforce our rights arising out of or in connection with the Terms of Use, Privacy Policy and any other contracts with you.
  3. to our successors-in-title, prospective sellers or buyers of any part or the whole of our business, in connection with a merger, acquisition or sale of any part or the whole of our business.


Care of Personal Data. Owner will make a reasonable effort to ensure that Personal Data collected by or on our behalf is accurate and complete. Owner  will make a reasonable effort to protect Personal Data in our possession or control by making reasonable security arrangements to prevent unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks. Notwithstanding the foregoing, please be aware that the Internet is not a completely secure or error-free environment. Owner cannot fully guarantee:


  1. the confidentiality of any Personal Data you submit to us over the Internet;
  2. that unauthorized persons will not view your Personal Data or emails; or
  3. that your Personal Data will not be altered, corrupted or destroyed by third party circumvention of our reasonable security measures that have been in place to safeguard your Personal Data.


We urge you to minimize security risks by regularly updating your antivirus software.


Access to Personal Data. You may request in writing for us to provide you with:

  1. your Personal Data that is in Owner 's possession or control; and
  2. information about the ways in which your Personal Data has been or may have been used by Owner within a year before the date of your written request and Owner will exercise reasonable endeavours to fulfil such requests subject to applicable law.


Update and Correction of Personal Data. You are entitled to request in writing for Owner to update your Personal Data or to correct an error or omission in your Personal Data that is in our possession or control. Unless Owner is satisfied on reasonable grounds that a correction should not be made, we will exercise reasonable endeavours to make such correction as soon as practicable, and send the corrected Personal Data to organizations to which the Personal Data was disclosed by us within a year before the date the correction was made (where applicable).


Retention of Personal Data. Owner may need to retain such records containing your Personal Data as may be necessary or desirable to comply with applicable law or regulation, and to retain such information as long as the purposes for which the Personal Data was collected are still being served and retention is necessary for Owner's legal or business purposes, including to address disputes or establish our rights (whether such disputes or matters have arisen, or could arise in the future).


Third Party Web sites. This Web site may contain links or references to other web sites which are maintained by third parties over whom hawse have no control over. This Privacy Policy does not apply to third party web sites. You should refer to the privacy policies of the relevant third party websites to learn more about how their personal data are processed (including by the use of Cookies, web beacons and tags).


Withdrawal of Consent. If you wish Owner to correct, amend or delete your information acquired by Owner, or if you have any inquiries or concerns concerning Owner, the Site, Services or privacy, please send your message via Contact Us.


Contact. If you wish Owner to correct, amend or delete your information acquired by Owner, or if you have any inquiries or concerns concerning Owner, the Site, Services or privacy, please send your message via Contact Us.


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